Ilya Vyatkin
Diagrams created in Visio 2010 can be used in a number of ways:
You may come up with other assignments. Let's see how the work with ready-made schemes works.
Consider inserting a Visio 2010 diagram into a Word 2010 document as the most common use case. Having mastered it, you can easily cope with other programs of the package. Microsoft office 2010.
So, you have a document with text for which you have drawn a special diagram. In the Visio 2010 window, navigate to the page that contains the diagram you want, and then click
However, this is not simple picture. By double-clicking on it with the mouse, you will open the Visio editor directly in the Word window (see Fig. 1). Even the tape Word tools replaced with the Visio 2010 ribbon and only the tab "File" with the corresponding command set is missing.
You can automatically add chart content, including shapes and metadata, to a Word document using the Export to Word. Then use the document as the basis for technology recommendations and operating instructions. For example:
The Service Desk Specialist has a service request flow chart with detailed information about departments, owners, and task schedules. It creates an instruction manual in a Word document.
The recruiter has an org chart with shape metadata, such as the current number of employees, job openings, and team budgets. He sends a live report using a Word document.
The business analyst updates a flow chart based on imported data that has KPIs such as cost, duration, and status displayed as graphical data. Every month she sends a Word document to cloud storage OneDrive to provide access for interested parties.
Note: This feature is only available to users with Visio (Plan 2) . If you don't know your version of Visio, on the File select Account > About Visio. IT professionals managing the process Office updates 365 can find out what updates are available in each channel on the channel's update releases page.
results: A Word document has been created. You can make changes to it according to your wishes. As a minimum, we recommend doing the following:
Tell us how to improve this function! Send us your feedback on how Visio converts drawings to Word.
Diagrams created in Visio 2010 can be used in a number of ways:
You may come up with other assignments. Let's see how the work with ready-made schemes works.
Consider inserting a Visio 2010 diagram into a Word 2010 document as the most common use case. Having mastered it, you can easily cope with other programs. Microsoft package office 2010.
So, you have a document with text for which you have drawn a special diagram. In the Visio 2010 window, navigate to the page that contains the diagram you want, and then click
However, this is not a simple picture. By double-clicking on it with the mouse, you will open the Visio editor directly in the Word window (see Fig. 1). Even the Word tool ribbon is being replaced with the Visio 2010 ribbon and only the tab "File" with the corresponding command set is missing.
Figure 1 - Editing the Visio diagram directly in the Word window
It will not be very convenient to create an entire scheme here, but this method is ideal for making quick edits. To return to text editing, click on any available part of the Word 2010 window.
If you do not want to insert the entire diagram into one of the documents, then you do not need to create a duplicate in Visio with the selected part. Select the elements you want, copy them, and paste them into your document. All unselected image elements will not be used.
Figure 2 - Redundancy of the inserted circuit
As I said, when selecting some elements, excesses may appear (see Fig. 2). So, there were signatures on the walls. Can they be avoided without creating a new schema? Yes, there is a way. After inserting the elements, open the Visio 2010 embeddable editor by double-clicking on the embedded object, then select the components of the diagram (
You do not need to be running Visio 2010 to insert the entire diagram. In Word 2010 on the tab "Insert" select button "An object" and specify the path to the saved *.vsd document (see Fig. 3).
Figure 3 - Inserting a Visio diagram through the "Object" menu
Size Word file this will increase the size of the Visio file. If you want to avoid this, use the option "File Link". However, when transferring word document, or if you change the path to the scheme, the embedded image will be lost. To keep the link when transferring files, use a relative path. For example, your document is saved in some folder named document. docx. In the same folder, the scheme is also saved under the name schema. vsd. Then the relative path would be - schema. vsd. Enter the file name in the appropriate line without pressing the button "Review", and save the result. Now, when transferring or moving both files, the connection will be preserved.
The described methods also work in PowerPoint, but quick editing is not possible in it - the diagram is inserted as a bitmap.
You can embed Visio 2010 diagrams directly in the message body this way Email Outlook 2010, but I don't think it's the most the best option. Destination not using mail program Outlook will not receive a Visio diagram, but a set of files image001. emz And oledata. mso. And if viewing vector image in the format EMZ is not difficult, then editing the scheme will not work. Better attach your Visio 2010 diagram as a file VSD to enable editing, or save it as a bitmap. Saving files in various formats will be discussed in the next section.
Even if users of your diagrams don't have Visio 2010 installed, they're likely to be able to see the drawings because The Microsoft Office distribution includes the Visio Diagram Viewer by default. If it's not there, you can find it on the Microsoft website:
But these distributions are quite bulky and require additional effort to install. Perhaps the end user does not want to move the mouse once again. But you can export your diagrams to a variety of graphic formats that will open on any computer. Let's take a closer look at the most commonly used ones.
Figure 4 - Supported file formats for saving
Brief conclusion: use formats PNG or gif to transfer schemes that do not contain full-color photographs and gradients. For schemes with photos and gradients, it is better suited JPEG with quality settings above 75%. Other formats (excluding native VSD) you will rarely need.
Note that you need to repeat the procedure for saving in bitmap format (PNG, GIF, JPEG, etc.) for each pages of your document.
You can use the resulting images on the Internet, in documents, or in some other way. You don't need Visio 2010 or its file viewer to display them.
Open section "Seal" tab "File". Visio 2010 does not offer as many options as Word 2010. There are only "Seal", "Quick Print" And "Preview".
When choosing "Quick Print" Visio 2010 will print the diagram to the default printer with default settings. This option exists for those people who do not want to understand dialog boxes. "Seal" will open the standard print window where you can control the printer driver. But we have drawn a rather complicated illustration and we want to get the expected result, and not a pig in a poke, so we will choose "Preview"(See Fig. 6).
Figure 6 - Preview window before printing
Here the diagram is displayed as it will look on a piece of paper. Of course, a monochrome printer will not be able to render colors, and you should be aware of this.
Click the button "Headers and Footers" to add information to the top or bottom of the sheet. In the window that opens, you can specify up to six such elements with different locations. By pressing the button with a triangle, you can insert service information (see Fig. 7).
Figure 7 - Adding headers and footers
Click the button "Page settings" to bring up the settings dialog (see Figure 8).
Figure 8 - Print settings window
Only one tab with a speaking name is responsible for printing here "Print Setup". You can specify size paper, orientation output and change scale. If you have a printer larger than A4, then you can print the diagram on the appropriate sheet by selecting it in the list "Paper in the printer", but most likely you have a standard printer - A4 format. If you do not have access to a large format printer, you can get a large diagram by specifying the value scale over 100%, or by increasing the number of pages in width or height. So, by specifying 4 pages in each direction, you can get an A0 layout on an A4 printer. You just have to cut and glue 16 sheets yourself. But this is a different story (see Fig. 9).
Figure 9 - The result of gluing sheets of an enlarged scheme
By choosing a large scale, in the preview window you will see an already enlarged image. To switch between parts of the scheme, use the buttons "Next/Previous Tile"(See Fig. 6). Also, these buttons are responsible for switching between pages.
Note that the quality of a vector illustration does not suffer from scaling up. If you try to enlarge a raster image in this way (JPEG photo, for example), you will inevitably get a blurry print with enlarged compression artifacts (square grid, halo in contrast areas, etc.).
Can be printed out grid document by checking the appropriate option. The grid is not displayed by default.
Visio 2010 is quite tightly integrated with the applications of the Microsoft Office 2010 package. This makes it possible to conveniently use diagrams in documents of various kinds (text, spreadsheet, etc.). At the same time, there is no need to call the program to make small changes.
Although the Visio 2010 Diagram Viewer is included in the office suite, there will often be a reason to save an image in a raster format. Use the GIF, PNG, and JPEG formats to achieve small file sizes with great versatility. Subsequent editing of the exported diagrams will be difficult, but often not necessary. In any case, you should keep a copy of the diagram in the native Visio 2010 format for yourself - VSD.
schemes find wide application in a variety of documents, but can also be printed separately. Visio 2010 has built-in the ability to print images in both standard and enlarged format, which in some cases allows you to do without the services of a printing house.
Diagrams created in Visio 2010 can be used in a number of ways:
You may come up with other assignments. Let's see how the work with ready-made schemes works.
Consider inserting a Visio 2010 diagram into a Word 2010 document as the most common use case. Having mastered it, you can easily cope with other programs of the Microsoft Office 2010 package.
So, you have a document with text for which you have drawn a special diagram. In the Visio 2010 window, navigate to the page that contains the diagram you want, and then click
However, this is not a simple picture. By double-clicking on it with the mouse, you will open the Visio editor directly in the Word window (see Fig. 1). Even the Word tool ribbon is being replaced with the Visio 2010 ribbon and only the tab "File" with the corresponding command set is missing.
Figure 1 - Editing the Visio diagram directly in the Word window
It will not be very convenient to create an entire scheme here, but this method is ideal for making quick edits. To return to text editing, click on any available part of the Word 2010 window.
If you do not want to insert the entire diagram into one of the documents, then you do not need to create a duplicate in Visio with the selected part. Select the elements you want, copy them, and paste them into your document. All unselected image elements will not be used.
Figure 2 - Redundancy of the inserted schema
As I said, when selecting some elements, excesses may appear (see Fig. 2). So, there were signatures on the walls. Can they be avoided without creating a new schema? Yes, there is a way. After inserting the elements, open the Visio 2010 embeddable editor by double-clicking on the embedded object, then select the components of the diagram (
You do not need to be running Visio 2010 to insert the entire diagram. In Word 2010 on the tab "Insert" select button "An object" and specify the path to the saved *.vsd document (see Fig. 3).
Figure 3 - Inserting a Visio diagram through the "Object" menu
This will increase the size of the Word file by the size of the Visio file. If you want to avoid this, use the option "File Link". However, when transferring the Word document, or changing the path to the schema, the embedded image will be lost. To keep the link when transferring files, use a relative path. For example, your document is saved in some folder named document. docx. In the same folder, the scheme is also saved under the name schema. vsd. Then the relative path would be - schema. vsd. Enter the file name in the appropriate line without pressing the button "Review", and save the result. Now, when transferring or moving both files, the connection will be preserved.
The described methods also work in PowerPoint, but quick editing is not possible in it - the diagram is inserted as a bitmap.
You can embed Visio 2010 diagrams directly into the body of an Outlook 2010 email this way, but I don't think it's the best option. A recipient who does not use the Outlook email program will not receive a Visio diagram, but a set of files image001. emz And oledata. mso. And if viewing a vector image in the format EMZ is not difficult, then editing the scheme will not work. Better attach your Visio 2010 diagram as a file VSD to enable editing, or save it as a bitmap. Saving files in various formats will be discussed in the next section.
Even if users of your diagrams don't have Visio 2010 installed, they're likely to be able to see the drawings because The Microsoft Office distribution includes the Visio Diagram Viewer by default. If it's not there, you can find it on the Microsoft website:
But these distributions are quite bulky and require additional effort to install. Perhaps the end user does not want to move the mouse once again. But you can export your diagrams to a variety of graphic formats that will open on any computer. Let's take a closer look at the most commonly used ones.
Figure 4 - Supported file formats for saving
Brief conclusion: use formats PNG or gif to transfer schemes that do not contain full-color photographs and gradients. For schemes with photos and gradients, it is better suited JPEG with quality settings above 75%. Other formats (excluding native VSD) you will rarely need.
Note that you need to repeat the procedure for saving in bitmap format (PNG, GIF, JPEG, etc.) for each pages of your document.
You can use the resulting images on the Internet, in documents, or in some other way. You don't need Visio 2010 or its file viewer to display them.
Open section "Seal" tab "File". Visio 2010 does not offer as many options as Word 2010. There are only "Seal", "Quick Print" And "Preview".
When choosing "Quick Print" Visio 2010 will output the diagram to the default printer with standard settings. This option exists for those people who don't want to deal with dialog boxes. "Seal" will open the standard print window where you can control the printer driver. But we have drawn a rather complicated illustration and we want to get the expected result, and not a pig in a poke, so we will choose "Preview"(See Fig. 6).
Figure 6 - Preview window before printing
Here the diagram is displayed as it will look on a piece of paper. Of course, a monochrome printer will not be able to render colors, and you should be aware of this.
Click the button "Headers and Footers" to add information to the top or bottom of the sheet. In the window that opens, you can specify up to six such elements with different locations. By pressing the button with a triangle, you can insert service information (see Fig. 7).
Figure 7 - Adding headers and footers
Click the button "Page settings" to bring up the settings dialog (see Figure 8).
Figure 8 - Print settings window
Only one tab with a speaking name is responsible for printing here "Print Setup". You can specify size paper, orientation output and change scale. If you have a printer larger than A4, then you can print the diagram on the appropriate sheet by selecting it in the list "Paper in the printer", but most likely you have a standard printer - A4 format. If you do not have access to a large format printer, you can get a large diagram by specifying the value scale over 100%, or by increasing the number of pages in width or height. So, by specifying 4 pages in each direction, you can get an A0 layout on an A4 printer. You just have to cut and glue 16 sheets yourself. But this is a different story (see Fig. 9).
Figure 9 - The result of gluing sheets of an enlarged scheme
By choosing a large scale, in the preview window you will see an already enlarged image. To switch between parts of the scheme, use the buttons "Next/Previous Tile"(See Fig. 6). Also, these buttons are responsible for switching between pages.
Note that the quality of a vector illustration does not suffer from scaling up. If you try to enlarge a raster image in this way (JPEG photo, for example), you will inevitably get a blurry print with enlarged compression artifacts (square grid, halo in contrast areas, etc.).
Can be printed out grid document by checking the appropriate option. The grid is not displayed by default.
Visio 2010 is quite tightly integrated with the applications of the Microsoft Office 2010 package. This makes it possible to conveniently use diagrams in documents of various kinds (text, spreadsheet, etc.). At the same time, there is no need to call the program to make small changes.
Although the Visio 2010 Diagram Viewer is included in the office suite, there will often be a reason to save an image in a raster format. Use the GIF, PNG, and JPEG formats to achieve small file sizes with great versatility. Subsequent editing of the exported diagrams will be difficult, but often not necessary. In any case, you should keep a copy of the diagram in the native Visio 2010 format for yourself - VSD.
Charts are widely used in a variety of documents, but can also be printed separately. Visio 2010 has built-in the ability to print images in both standard and enlarged format, which in some cases allows you to do without the services of a printing house.
Sometimes users when preparing diagrams in Microsoft program Visio needs to convert them to various graphic formats: BMP, PCX, GIF, etc. To solve this problem standard means impossible. Therefore, it is necessary to use additional tools, for example, Universal program document converter. This utility represents virtual printer, with which you can quickly and easily convert a diagram from Visio to a graphic file of one of the common formats.
“In our department, we use Microsoft Access and Microsoft Visio. Previously, to prepare documents for archiving, we had to first print them on a printer, and then use a scanner to get TIFF files. We currently use Universal Document Converter which saves us time and money. It is very important for us that the Universal Document Converter allows you to export documents from different applications into one multi-page TIFF."
